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Project scope statements sometimes get confused with the scope of work and project scope management plan. While similar, there are key differences.\u00a0<\/strong><\/p>\n The scope of work defines the work to be done, including deliverables and timelines. It is one part of the project scope statement. A project scope management plan develops from the project scope statement and details the management process throughout the project life cycle.\u00a0<\/strong><\/p>\n So, what is a project scope statement? A project scope statement is a document that defines a project\u2019s scope of work. It also describes the project objectives, requirements, timelines, deliverables, etc. It ensures all project stakeholders are on the same page and reduces redundancies, reworks, and scope creep. It also allows project managers<\/a> to develop an effective project plan.\u00a0<\/strong><\/p>\n In this article, we\u2019ll show you how you can create an effective project scope statement for large and complex projects.<\/strong><\/p>\n Here are some of the things you’ll learn:<\/p>\n Project teams need to know the project\u2019s purpose to get a clear picture of what the project is supposed to accomplish. The purpose of any project should be defined by its business goals and objectives.\u00a0<\/span><\/p>\n For example, an online business looking to penetrate a new market where target customers transact using mobile money payment wants to have this option ready a launch.<\/span><\/p>\n With an understanding of the business goals, the <\/span>engineering project management<\/span><\/a> team, for example, can define specific objectives like integrating existing market solutions, identifying relevant team members, scheduling project deliverables, managing the budget, etc.<\/span><\/p>\n When writing your project objectives, be sure they follow the SMART goal-setting best practice. They should be specific, measurable, achievable, relevant, and time-bound.\u00a0<\/span><\/p>\n So, instead of broadly stating that system tests will be conducted over three days, say: customer service teams will test the user experience of the payment process on October 10, 13 & 14, 2022.<\/span><\/p>\n The second step to crafting your project scope statement is collecting project requirements. Requirements are functional or technical elements that a product must satisfy.\u00a0<\/span><\/p>\n For example, you may have a <\/span>feature request<\/span><\/a> that a mobile scanning app should scan documents with the camera function, convert images to PDF, and send the scan via email.<\/span><\/p>\n There are five categories of project requirements:<\/span><\/p>\n To meet your project goals, you must collect requirements from investors, business function teams, product development, IT support, testers, and customers.\u00a0<\/span><\/p>\n In this step, you will describe all the work needed to complete the project. The project scope statement includes the following elements:<\/span><\/p>\n See the sample scope statement below for a timesheet reporting tool.<\/span><\/p>\n The statement describes the scope, including exclusions, project deliverables, acceptance criteria, constraints, and project assumptions.<\/span><\/p>\n The length of your scope statement will depend on the complexity of your project. Whether paragraphed or bullet-pointed, it must outline the parameters of the project so that the stakeholders are aware of what the project is and isn\u2019t (project exclusions).\u00a0<\/span><\/p>\n Project exclusions draw the boundaries around the project, explicitly stating what isn\u2019t included in the project. Exclusions reduce instances of <\/span>scope creep<\/span><\/a> that cause delays and additional costs.\u00a0<\/span><\/p>\n For example, the sales manager might assume training comes with the new relationship management system. Stating that system training is part of the project avoids a situation where the new deliverable is added toward the end of the project.\u00a0<\/span><\/p>\n In this section of the project scope statement, you will summarize the key deliverables, giving stakeholders an overview of what to expect from the final product. For instance, a key deliverable for a remote call center platform could be to <\/span>record cell phone calls<\/span><\/a>.\u00a0<\/span><\/p>\n You will need to work with project partners to construct a comprehensive list. Deliverables may include the product, instruction manuals, marketing materials, and press releases.\u00a0<\/span><\/p>\n In conjunction with the project deliverables, you will also want to indicate specific dates when stakeholders can expect each deliverable to be completed. These milestones help project managers monitor the project’s progress and make any necessary provisions or adjustments.<\/span><\/p>\n Hitting important milestones is one way to measure project success. Another criterium is cost. If you can complete the project on time and within budget, you can call it a success. However, you don\u2019t want to compromise quality for the sake of meeting deadlines and the bottom line. If the project benefits from an extra week or additional funds, prioritize that.\u00a0<\/span><\/p>\n
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\n1. Define the Purpose of a Project<\/strong><\/h2>\n
\n2. Gather Project Requirements<\/strong><\/h2>\n
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\n3. Develop a Project Scope Statement<\/strong><\/h2>\n
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\n4. Identify Project Deliverables and Success Criteria<\/strong><\/h2>\n
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